Candidates, clients and jobs in one system you own
CRM for recruitment agencies
A candidate database that is searchable and current, clients and jobs with a pipeline per role, business development tracked alongside delivery, and placements that flow to invoices and consultant commission.
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PlaceIt: the recruitment agencies edition, in your browser
One of twelve industry systems we build from, each with its own screens, workflow and vocabulary. PlaceIt carries a candidate pool ranked against each job, plus the pipeline, inbox with SMS and email, quotes the customer accepts online, schedule, editable automation flows, reports and a phone view. Sample data in your browser only. Your build carries your own stages, fields and rules.
Use Expand in the demo toolbar for a full screen view, press Escape to close it, or open the recruitment agencies demo on its own page.
Who this is for
Built for recruitment agencies
Recruitment agencies with 2 to 80 consultants across permanent, contract and temp, paying per seat for a system built for everyone and still running BD in spreadsheets and timesheets in email. The same build is what people mean by recruiting CRM software, a staffing CRM or staffing CRM software: one candidate, client and job model instead of three tools.
Candidate search that works
CVs parsed on upload, skills and locations searchable with boolean terms, and a match list for each job that improves as consultants use it.
Pipeline per job with client visibility
Each job has its pipeline; clients can see submitted candidates and interview status in a portal if you choose, which cuts update calls.
Business development alongside delivery
Leads, calls, meetings and terms tracked per client with a BD pipeline and consultant activity reports.
Placements, timesheets and invoicing
Permanent fees and temp margins calculated, timesheets submitted and approved online, invoices generated and synced to accounting, commission reported per consultant.
Pipeline
The stages work moves through
A starting point we adjust to your process in the first design week. Each stage can require fields, trigger messages and create tasks.
- Sourced
- Screened
- Submitted to client
- Interview
- Offer
- Placed
- Started
- Guarantee period ended
Records
What the system keeps track of
Real record types with the fields your team uses, related to each other so one screen shows the whole picture.
Integrations
Connected to the tools you already run
Two way where both sides edit the data, one way where they do not, monitored for twelve months as part of the build.
- Job boards and LinkedIn Recruiter exports
- CV parsing
- Xero, QuickBooks or Sage
- Payroll for temps
- Gmail or Outlook
- DocuSign
- Right to work and reference tools
Questions we get asked
How much does a recruitment CRM cost?
A recruitment CRM and ATS with candidates, clients, jobs, pipelines, BD, placements and invoicing is typically 12,900 to 19,900 US dollars fixed, delivered in seven to ten weeks. A candidate and job tracker starts at 5,900. No per-consultant fees, which is the largest saving for growing agencies.
Can it parse CVs?
Yes. Uploaded and emailed CVs are parsed into candidate records with contact details, skills, employment history and location, then deduplicated against existing candidates. Consultants review and correct the parsed data before it is saved, and the original document is stored on the candidate record so nothing is lost in translation.
Does it handle temp timesheets?
Yes. Temp workers submit timesheets online or from a phone, clients approve with one click, hours flow to invoicing and payroll export, and margin is reported per placement and consultant. Margin is reported per placement and per consultant, and the rates, overtime rules and public holidays behind those numbers are set per client.
Is candidate data handled under GDPR?
Yes. Consent and lawful basis are recorded, retention rules archive or delete candidates on schedule, subject access exports are one click, and data is hosted in your region. We document the controls so they fit your privacy notice. Candidates can be sent a consent renewal automatically before their retention period ends, which keeps the database both compliant and current.
Tell us how your recruitment agencies business works. We will quote the CRM that fits it.
A 30 minute written brief from you, a fixed price and a two page scope from us within two business days. No call required, no obligation.