Enquiries, bookings, shoots and deliveries on one client record
CRM for photographers
Every enquiry quoted and followed up, bookings with signed contracts and deposits, shoot details and questionnaires in one place, deliveries and print orders tracked, and past clients invited back for the next session.
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Retainer: the photographers and studios edition, in your browser
One of twelve industry systems we build from, each with its own screens, workflow and vocabulary. Retainer carries retainers, MRR and renewals on a 12 month strip, plus the pipeline, inbox with SMS and email, quotes the customer accepts online, schedule, editable automation flows, reports and a phone view. Sample data in your browser only. Your build carries your own stages, fields and rules.
Use Expand in the demo toolbar for a full screen view, press Escape to close it, or open the photographers and studios demo on its own page.
Who this is for
Built for photographers and studios
Wedding, portrait, commercial and newborn photographers and small studios with 1 to 10 photographers, running enquiries in email, contracts in a signing tool, payments in another and galleries in a fourth.
Enquiry to booking with less admin
Enquiries from your website get an immediate reply with your pricing guide, follow ups run automatically, and a booking creates the contract and deposit invoice for the client to sign and pay in one link.
Shoot preparation
Questionnaires sent at the right time, timelines and shot lists on the booking, and vendor details for weddings in one place.
Delivery and sales tracking
Gallery delivery dates tracked with reminders, print and album orders recorded with revenue per session type.
Repeat clients
Anniversary, birthday and seasonal session invitations to past clients, tracked to bookings.
Pipeline
The stages work moves through
A starting point we adjust to your process in the first design week. Each stage can require fields, trigger messages and create tasks.
- Enquiry
- Quote sent
- Consultation
- Booked, contract signed
- Deposit paid
- Shoot
- Editing and delivery
- Print orders and repeat
Records
What the system keeps track of
Real record types with the fields your team uses, related to each other so one screen shows the whole picture.
Integrations
Connected to the tools you already run
Two way where both sides edit the data, one way where they do not, monitored for twelve months as part of the build.
- Pic-Time, Pixieset or ShootProof gallery data
- Stripe
- Google Calendar
- DocuSign or built in signing
- Xero or QuickBooks
- Mailchimp
Questions we get asked
How much does a photography CRM cost?
A studio CRM with enquiries, quotes, bookings, contracts, payments, shoot preparation and delivery tracking is typically 5,900 to 9,900 US dollars fixed, delivered in four to six weeks. An enquiry and booking tracker for a solo photographer starts at 4,900. There is no subscription afterwards unless you want us hosting and maintaining it.
Can clients sign contracts and pay in one step?
Yes. A booking generates the contract from your template and the deposit invoice together. The client receives one link, reads and signs the contract, pays the deposit by card, and the booking is confirmed on your calendar without anybody touching it. Balance reminders go out automatically before the shoot.
Does it connect to my gallery platform?
Yes. Delivery status and print or album orders from Pic-Time, Pixieset or ShootProof are imported so revenue per session and outstanding deliveries are visible in the CRM. If your platform has no export we track deliveries manually with reminders. Client galleries can be linked from the booking record, so delivery status and print sales sit next to the contract and payments for that session.
Why not use HoneyBook, Studio Ninja or Táve?
They are good tools and for many photographers the right choice. Studios come to us when they want the workflow built around their own session types, when they have several photographers and want to avoid per-user fees, or when they want to own their client database rather than rent it.
Tell us how your photographers and studios business works. We will quote the CRM that fits it.
A 30 minute written brief from you, a fixed price and a two page scope from us within two business days. No call required, no obligation.